Division overview
The Corporate Services Team
The Corporate Services Division develops and implements corporate affairs and communications strategies designed to enhance our organisational performance and effectiveness. It is a key function, supporting all other Divisions across ComReg in the areas of Human Resources, Finance & Governance, Information Technology, Public Relations, and Facilities Management.
The role and responsibilities
ComReg has a non pay expenditure budget of €41M for the year ending 30.06.25.
The Procurement Officer is responsible for ensuring compliance with procurement regulations and best practice – a key function of the Finance & Governance Unit. While procurement processes are currently decentralised across the various Divisions within ComReg, the objectives of the Finance & Governance Unit are to ensure that each individual involved in procurement is aware of their responsibilities, can access relevant guidance documentation and templates, and adheres to the organisations procurement policies and procedures.
The Procurement Officer will play a key role in ensuring the Finance & Governance Unit achieves these objectives.
Some of the key areas of responsibility for this role will be to :
• Assist with the Day to Day procurement operations across the organisation including:
o Advising colleagues on procurement regulations and compliance matters
o Sitting in on tender evaluations for high value procurement items
o Ensuring proper sign off of procurement documentation
o Publishing notices on the etenders & EUOJ
• Report to Finance & Governance Manager on procurement compliance indicators
• Preparation of all staff notifications
• Chairing Procurement Committee meetings
• Organise training workshops for new staff
• Ongoing collaboration with ComReg’s legal advisors on procurement matters
• Run tender competitions on behalf of Corporate Services Division
• Preparation of Corporate Procurement Plan
• Assist with ongoing initiatives to improve the procurement process including updating of internal procurement guidance documentation, enhancements to the organisations Procurement Application
• Ensure green public procurement practices are embedded into procurement processes
• Assist with preparation of Audit files and associated queries
There may be other general administrative duties assigned to the successful candidate.
Qualifications and Experience required
Essential
• A National Diploma (or higher) in the area of Public Procurement or supply chain management, or a related field
• Solid experience of public procurement practice
• Excellent knowledge of procurement and of the Office of Government Procurement framework.
• Experience in using the new etenders website
• Experience in providing advice and guidance on procurement best practice
• Experience of Microsoft 365 and of using IT in administrative functions
• Excellent verbal, written and inter-personal communication skills
Desirable
• A Project Management qualification
• Experience in establishing Framework agreements
• Experience in running in-house procurement training
Core Competencies & Skills for the Role
In addition to your technical qualifications and experience, you will bring professional competencies and skills in the following core areas:
Technical Knowledge & Continuous Improvement – Possesses a command over the technical and professional skills for a particular discipline. Keeps an open mind. Demonstrates commitment to continuous improvement.
Ownership & Accountability Applies professional ethical standards. Takes responsibility for work activities and personal actions. Follows through on commitments. Acknowledges mistakes and learns from them. Maintains effective interactions with outsourced service providers.
Communicating & Influencing Communicates clearly, confidently and respectfully. Engages, persuades and convinces others to follow a particular course of action. Ensures all relevant parties are appropriately updated and notified.
Teamwork Promotes and enhances team performance through working collaboratively and in cooperation with others to achieve goals. Interacts in a manner that builds respect and fosters trust.
Planning and Organising Establishes and monitors priorities, systematically differentiating between urgent, important and unimportant tasks. Plans and manages activities to consistently deliver results. Meets objectives within agreed predetermined time frames and deals with urgent operational situations expeditiously.
Our Package
We are offering an attractive package:
• Salary €61,000 – €84,242 * (Pay increases will be awarded annually subject to satisfactory performance)
• Dublin city centre location – IFSC
• Blended working environment
• 28 days Annual Leave per year increases with service
• Fully paid Maternity, Paternity and Parent’s leave
• Income protection scheme
• Education assistance and Training Opportunities
• Professional membership fee pay
• Attractive pension scheme
• ComWell Wellbeing Programme
• Travel tax saver scheme, Access to Cycle to Work Scheme
• Access to Employee Assistance Programme
• Access to a members run sports and social club
*(entry will be at the minimum point and the rate of remuneration may be adjusted from time to time in line with Government pay policy.)
Please Note (1)
We hope that our recruitment process supports applications from candidates with diverse backgrounds, experiences and perspectives. We understand that having a diverse workforce contributes to making us stronger as an organisation. We are committed to positively supporting candidates with disabilities.
Please let us know if there is any reasonable accommodations we can make to enable you to take part in the process by creating the environment to give you the best opportunity to show your strengths and competencies. Rest assured that whatever information you disclose will only be used to enable us to provide the necessary support and will never have a bearing on the outcome of the process.
Please Note (2)
ComReg assesses all applicants fairly based on the requirements for the role. Due to the high volume of applications we receive for positions, we are unable to provide feedback to candidates who are not shortlisted for interview. If you are short-listed for interview, and are subsequently unsuccessful, you can request verbal feedback from your recruitment contact – if you are represented by an agency.