Procurement Officer

ComReg Overview

ComReg is the statutory body responsible for regulating fixed and mobile communications, postal and premium rate services in Ireland. Our mandate is to create a competitive marketplace, to protect and inform consumers, and to encourage innovation. ComReg also manages Ireland’s radio spectrum resource on behalf of the State.

We are a professional, multi-disciplinary and diverse organisation, operating in a dynamic digital regulatory environment that is constantly evolving.

This will be an exciting time of growth for ComReg, as our mandate expands and we take on new statutory responsibilities arising from EU legislation including: the Network and Information Systems (NIS2) Directive, the Critical Entities Resilience (CER) Directive – addressing cybersecurity and network resilience – together with the EU Data Act and the EU AI Act.

While our regulatory role is evolving, our fundamental mission remains the same. ComReg’s mission is to implement effective regulation that supports the delivery of widespread, modern, and resilient digital infrastructure, including communications networks, products, and services which, ultimately, benefit users.

Division Overview

The Corporate Services Team

The Corporate Services Division develops and implements services to support corporate affairs and corporate communications so as to enhance organisational performance and effectiveness. It is a key function, supporting all other Divisions across ComReg in the areas of Human Resources, Health and Safety and Facilities Management, Finance and Procurement, Corporate Governance, Information Technology and Public Affairs and Communications. The Adjudication function is also located in the Corporate Services Division.

The Role and Responsibilities

Reporting to the Procurement Specialist, the Procurement Officer will help ensure compliance with procurement regulations and best practice across the organisation. While procurement processes are currently decentralised across the various Divisions within ComReg, the Finance & Governance Unit objectives are to ensure that each individual involved in procurement is aware of their responsibilities, can access relevant guidance documentation and templates and adheres to the organisation’s procurement policies and procedures.

The Procurement Officer will play an important role in ensuring the Finance & Governance Unit achieves these objectives.

Key areas of responsibility for this role will be:

• Assist in the execution of the annual procurement operational plan
• Provide assistance with the preparation of monthly reports for management on the activities of the procurement unit highlighting exceptional items and compliance indicators
• Support the day-to-day procurement operations across the organisation including:
• > Ensuring compliance with all procurement regulations
• > Ensuring tender evaluations for high value procurement items are carried out in accordance with procurement rules
• > Ensuring proper sign off of procurement documentation
• > Ensuring publishing of notices on the etenders & OJEU
• Participate in the ongoing collaboration with ComReg’s legal advisors on procurement matters
• Assist with the preparation of a biennial Corporate Procurement Plan
• Propose and contribute to initiatives to improve the procurement process including updating of internal procurement guidance documentation, enhancements to the organisation’s online procurement application
• Assist with measures to ensure green public procurement practices are embedded into procurement processes
• Assist with preparation of audit files and associated queries

There may be other general business support and administrative duties assigned to the successful candidate.

Qualifications and Experience

Essential

• A National Certificate (or higher) in the area of Public Procurement or a related field such as; Certificate in Public Procurement (Level 6)
• Solid experience of public procurement practice
• Experience in using the etenders website
• Experience in providing advice and guidance on procurement best practice
• Excellent communication skills
• Excellent Microsoft Excel, Word & PowerPoint skills

Desirable

• A Project Management qualification

Core Competencies & Skills for the Role

In addition to your qualifications and experience, you will bring professional competencies and skills in the following core areas:

•  Technical Knowledge & Continuous Improvement – Possesses a command over the technical and professional skills for a particular discipline. Keeps an open mind. Demonstrates commitment to continuous improvement.
• Ownership & Accountability Applies professional ethical standards. Takes responsibility for work activities and personal actions. Follows through on commitments. Acknowledges mistakes and learns from them. Maintains effective interactions with outsourced service providers.
• Communicating & Influencing Communicates clearly, confidently and respectfully. Engages, persuades and convinces others to follow a particular course of action. Ensures all relevant parties are appropriately updated and notified.
• Teamwork Promotes and enhances team performance through working collaboratively and in cooperation with others to achieve goals. Interacts in a manner that builds respect and fosters trust.
• Planning and Organising Establishes and monitors priorities, systematically differentiating between urgent, important and unimportant tasks. Plans and manages activities to consistently deliver results. Meets objectives within agreed predetermined time frames and deals with urgent operational situations expeditiously.

Our Package

We are offering an attractive package:

• Salary €45,823.98 – €67,814.92 * (Pay increases will be awarded annually subject to satisfactory performance)
• Dublin city centre location – IFSC
• Blended working environment
• 28 days Annual Leave per year increases with service
• Fully paid Maternity, Paternity and Parent’s leave
• Income protection scheme
• Education assistance and Training Opportunities
• Professional membership fee pay
• Attractive pension scheme
• ComReg Wellbeing Programme
• Travel tax saver scheme, Access to Cycle to Work Scheme
• Access to Employee Assistance Programme
• Access to a member’s run sports and social club

*(entry will be at the minimum point and the rate of remuneration may be adjusted from time to time in line with Government pay policy.)

Check out the Recruitment section of our Careers website if you have any questions or need further information about the role or the recruitment process -https://www.comreg.ie/about/careers/recruitment-faq/

Please Note (1)

We hope that our recruitment process supports applications from candidates with diverse backgrounds, experiences and perspectives. We understand that having a diverse workforce contributes to making us stronger as an organisation. We are committed to positively supporting candidates with disabilities.

Please let us know if there are any reasonable accommodations we can make to enable you to take part in the process by creating the environment to give you the best opportunity to show your strengths and competencies. Rest assured that whatever information you disclose will only be used to enable us to provide the necessary support and will never have a bearing on the outcome of the process.

Please Note (2)

ComReg assesses all applicants fairly based on the requirements for the role. Due to the high volume of applications we receive for positions, we are unable to provide feedback to candidates who are not shortlisted for interview. If you are short-listed for interview, and are subsequently unsuccessful, you can request verbal feedback from your recruitment contact – if you are represented by an agency.