Corporate Services Assistant

ComReg Overview

ComReg is the statutory body responsible for regulating fixed and mobile communications, postal and premium rate services in Ireland. Our mandate is to create a competitive marketplace, to protect and inform consumers, and to encourage innovation. ComReg also manages Ireland’s radio spectrum resource on behalf of the State.

We are a professional, multi-disciplinary and diverse organisation, operating in a dynamic digital regulatory environment that is constantly evolving.

This will be an exciting time of growth for ComReg, as our mandate expands and we take on new statutory responsibilities arising from EU legislation including: the Network and Information Systems (NIS2) Directive, the Critical Entities Resilience (CER) Directive – addressing cybersecurity and network resilience – together with the EU Data Act and the EU AI Act.

While our regulatory role is evolving, our fundamental mission remains the same. ComReg’s mission is to implement effective regulation that supports the delivery of widespread, modern, and resilient digital infrastructure, including communications networks, products, and services which, ultimately, benefit users

Corporate Services

The Corporate Services Division develops and implements services and acts as a strategic enabler to support corporate affairs and corporate communications that enhance organisational performance and effectiveness. It is a key function, supporting all other Divisions across ComReg in the areas of Human Resources, Health and Safety and Facilities Management, Finance and Procurement, Corporate Governance, Information Technology and Public Affairs and Corporate Communications. The Adjudication function is also located in the Corporate Services Division.

The Role and Responsibilities

Reporting to the Director of Corporate Services, the successful candidate will play a central role in providing administrative support to the Director and across the various teams within the Corporate Services Division (CSD). The successful candidate will be an excellent communicator with a practical approach to work and superb organisation and planning skills.

They will be proactive and will provide comprehensive administrative support across the following areas:

• Organise weekly and bi-monthly CSD management meetings, and document and monitor action log and follow-up actions
• Coordinate and organise meetings and events, including booking meeting rooms internally and externally, organising catering and other logistics-related tasks
• Attend meetings, take notes and prepare minutes/summary action points
• Support the Director of Corporate Services with the organisation of twice monthly Leadership Team meetings, its quarterly offsite meetings, and the coordination of related follow-up actions
• Participate in, and provide project administration support, to organisational change projects managed in the Corporate Services Division, including progress reporting
• Support the development of the annual divisional business plan and the monthly and quarterly reporting on progress
• Carry out general administrative duties for the various CSD teams as required and subject to workload requirements, including business travel arrangements
• Collate information for organisational updates on behalf of the CSD and keep internal intranet page updated
• Maintain records and files in compliance with data protection and freedom of information (FOI) obligations
• Develop a network of connections with staff across the organisation to facilitate delivery of the CSD’s objectives and goals.
• Participate in the preparation and the publication of internal and external documents, including editing and proofreading and ensuring compliance with ComReg’s visual identity requirements and its Style Guide.

Qualifications and Experience

Essential

• A minimum of 2 years’ strong administration and/or project management experience in a professional services environment in either the public or private sectors, including supporting senior leaders
• Experience in roles requiring a high degree of discretion and professionalism
• Excellent planning and organisation skills with strong attention to detail, with flexibility and adaptability to deliver a range of different tasks
• Proven ability to communicate in a diplomatic, concise, and articulate manner, both verbally and in writing, with strong interpersonal skills
• The candidate should be self-motivated, highly organised and capable of working on own initiative as well as part of a team
• Excellent working knowledge of Microsoft Office applications, including Teams, Outlook, Word, Excel, PowerPoint and SharePoint (or similar)

Desirable

• Experience working as part of a Corporate Services function
• Experience of working in a public sector or a semi-state organisation
• Knowledge and experience of public sector procurement processes

 Our Package

We are offering an attractive package:

• Salary €37,897.42- €48,770.75* (Pay increases will be awarded annually subject to satisfactory performance)
• Dublin city centre location – IFSC
• Blended working environment
• 28 days Annual Leave per year increases with service
• Fully paid Maternity, Paternity and Parent’s leave
• Income protection scheme
• Education assistance and Training Opportunities
• Professional membership fee pay
• Attractive pension scheme
• ComReg Wellbeing Programme
• Travel tax saver scheme, Access to Cycle to Work Scheme
• Access to Employee Assistance Programme
• Access to a member’s run sports and social club

*(entry will be at the minimum point and the rate of remuneration may be adjusted from time to time in line with Government pay policy.)

Check out the Recruitment section of our Careers website if you have any questions or need further information about the role or the recruitment process -https://www.comreg.ie/about/careers/recruitment-faq/

Please Note (1)

We hope that our recruitment process supports applications from candidates with diverse backgrounds, experiences and perspectives. We understand that having a diverse workforce contributes to making us stronger as an organisation. We are committed to positively supporting candidates with disabilities.

Please let us know if there are any reasonable accommodations we can make to enable you to take part in the process by creating the environment to give you the best opportunity to show your strengths and competencies. Rest assured that whatever information you disclose will only be used to enable us to provide the necessary support and will never have a bearing on the outcome of the process.

Please Note (2)

ComReg assesses all applicants fairly based on the requirements for the role. Due to the high volume of applications we receive for positions, we are unable to provide feedback to candidates who are not shortlisted for interview. If you are short-listed for interview, and are subsequently unsuccessful, you can request verbal feedback from your recruitment contact – if you are represented by an agency.