Internal Audit & Business Planning Coordinator

ComReg Overview

ComReg is the statutory body responsible for regulating fixed and mobile communications, postal and premium rate services in Ireland. Our mandate is to create a competitive marketplace, to protect and inform consumers, and to encourage innovation. ComReg also manages Ireland’s radio spectrum resource on behalf of the State.

We are a professional, multi-disciplinary and diverse organisation, operating in a dynamic digital regulatory environment that is constantly evolving.

This will be an exciting time of growth for ComReg, as our mandate expands and we take on new statutory responsibilities arising from EU legislation including: the Network and Information Systems (NIS2) Directive, the Critical Entities Resilience (CER) Directive – addressing cybersecurity and network resilience – together with the EU Data Act and the EU AI Act.

While our regulatory role is evolving, our fundamental mission remains the same. ComReg’s mission is to implement effective regulation that supports the delivery of widespread, modern, and resilient digital infrastructure, including communications networks, products, and services which, ultimately, benefit users.

Division overview 

The Corporate Services Team 

The Corporate Services Division develops and implements services to support corporate affairs and corporate communications so as to enhance organisational performance and effectiveness. It is a key function, supporting all other Divisions across ComReg in the areas of Human Resources, Health and Safety and Facilities Management, Finance and Procurement, Corporate Governance, Information Technology and Public Affairs and Communications. The Adjudication function is also located in the Corporate Services Division.

The role and responsibilities 

Reporting to the Finance & Governance Manager, this individual will play an important role managing the Internal Audit and Business Planning processes for the organisation. As part of this role, the successful candidate will work with senior leaders within the organisation ensuring:

• The orderly completion of all internal audit requirements including reporting findings to the Audit & Risk Committee and monitoring the completion of agreed management actions

• The completion of a comprehensive business planning process

Key areas of responsibility for this role will be:

Internal Audit

• Manage the outsourced Internal Audit process (4/5 internal audits per annum)
• Liaise with Outsourced Internal Auditors to agree timing and scope of audits
• Engage with the Business Unit (which will be subject to the Internal Audit) regarding timelines, planning and scope of the audit in advance of audit commencement date
• Initial point of contact for queries for financial audits
• Non-finance Internal audits – act as liaison between auditors and unit under audit
• Liaise with auditors in relation to their audit report
• Facilitate discussion of audit recommendations with business units
• Prepare reports for the Audit & Risk Committee
• Follow up on audit recommendations to ensure they are completed within the agreed timeframe
• Collaborate with other members of Finance & Governance team to assist with the quarterly Audit & Risk Committee meeting, preparing papers, minute taking, action log monitoring and follow up

Business Planning

• Manage the financial projection process for the organisation
• Coordinate the end-to-end annual business planning and budgeting process for the organisation
• Engage with divisions throughout business planning and budget process
• Engage with divisions to ensure consistency between the budget and annual action plan
• Development of best practise approach with annual business planning process
• Finalise budget & annual action plan for the year and present for approval
• Maintenance of budget & action planning portals
• Coordinate updates to the annual public action plan throughout the year including publication on a quarterly basis
• Develop an Internal Action Plan process with associated monitoring and reporting features
• Manage the release of contingency funds and budget transfer requests throughout the year and develop enhancements to the internal approval process
• Other
• Act as a key point of contact between the Finance & Governance and IT units. This would involve coordinating User Acceptance Testing (UAT) and delivery of IT projects on behalf of the Finance & Governance unit, including but not limited to:

o The bi-annual upgrade of our ComReg’s Finance System, Business Central

o Implementation of new finance related systems and/or improvements to existing systems

• Maintenance of all financial management reports used by all divisional business units

There may be other general business support and administrative duties assigned to the successful candidate.  

Qualifications and Experience

Essential 

• Degree in a business or administration related discipline (a minimum of Level 8 NFQ).
• Experience of the internal audit process which may be in-house or an outsourced internal audit function.
• Demonstrable business process, administration and coordination skills.
• Experience of managing aspects of annual business planning.
• Proven ability to deliver goals under pressure and to tight deadlines.
• Proven experience of working in a collaborative team environment working across business units.
• Excellent communication skills.
• Excellent Microsoft Excel, Word & PowerPoint skills.

Desirable

• Experience of Microsoft Business Central application.

• Experience of the UAT process for IT system implementations.

Core Competencies & Skills for the Role 

In addition to your qualifications and experience, you will bring professional competencies and skills in the following core areas:

• Technical Knowledge & Continuous Improvement – Possesses a command over the technical and professional skills for a particular discipline. Keeps an open mind. Demonstrates commitment to continuous improvement.
• Ownership & Accountability Applies professional ethical standards. Takes responsibility for work activities and personal actions. Follows through on commitments. Acknowledges mistakes and learns from them. Maintains effective interactions with outsourced service providers.
• Communicating & Influencing Communicates clearly, confidently and respectfully. Engages, persuades and convinces others to follow a particular course of action. Ensures all relevant parties are appropriately updated and notified.
• Teamwork Promotes and enhances team performance through working collaboratively and in cooperation with others to achieve goals. Interacts in a manner that builds respect and fosters trust.
• Planning and Organising Establishes and monitors priorities, systematically differentiating between urgent, important and unimportant tasks. Plans and manages activities to consistently deliver results. Meets objectives within agreed predetermined time frames and deals with urgent operational situations expeditiously.

Our Package

We are offering an attractive package:

• Salary €64,105.35 – €88,531.48* (entry will be at the minimum point and the rate of remuneration may be adjusted from time to time in line with Government pay policy.)
• Dublin city centre location – IFSC
• Blended working environment – 2 days in the office (flexibility for more days may be required depending on business needs)
• 28 days Annual Leave per year increases with service
• Attractive pension scheme
• Fully paid Maternity, Paternity and Parent’s leave
• Income protection scheme
• Education assistance and Training Opportunities
• Professional membership fee pay
• ComReg Wellbeing Programme -Wellbeing and Respect Charter | Commission for Communications Regulation
• Online gym
• Travel tax saver scheme, Access to Cycle to Work Scheme
• Access to Employee Assistance Programme
• Access to a member run sports and social club

*(entry will be at the minimum point and the rate of remuneration may be adjusted from time to time in line with Government pay policy.)

Check out the Recruitment section of our Careers website if you have any questions or need further information about the role or the recruitment process -https://www.comreg.ie/about/careers/recruitment-faq/

Please Note (1)

We hope that our recruitment process supports applications from candidates with diverse backgrounds, experiences and perspectives. We understand that having a diverse workforce contributes to making us stronger as an organisation. We are committed to positively supporting candidates with disabilities.

Please let us know if there are any reasonable accommodations we can make to enable you to take part in the process by creating the environment to give you the best opportunity to show your strengths and competencies. Rest assured that whatever information you disclose will only be used to enable us to provide the necessary support and will never have a bearing on the outcome of the process.

Please Note (2)

ComReg assesses all applicants fairly based on the requirements for the role. Due to the high volume of applications we receive for positions, we are unable to provide feedback to candidates who are not shortlisted for interview. If you are short-listed for interview, and are subsequently unsuccessful, you can request verbal feedback from your recruitment contact – if you are represented by an agency.